Ensure successful workflows, schedules, communications, and office environment daily

Perform a variety of clerical duties, such as answering phones, responding to calls or messages, and emails

Determine which issues/concerns require immediate attention, and communicate to leadership any deviations from standard operating procedures

Open the office daily, answer and redirect phone calls, and manage email, regular mail, shipments, photocopying, etc.

Greet and welcome visitors in a friendly and professional manner

Prepare letters, reports, newsletters, financial data, meeting minutes, forms, and similar material; review materials for accuracy and formatting

Assist staff members with coordination of schedules, appointments, daily operational tasks, etc.

Schedule appointments and maintain calendars for staff members

Coordinate meetings and events, including room reservations and catering arrangements

Oversee office equipment and supplies, and initiate requisitions to replenish inventory

Baptized follower of Jesus Christ

Proven success in a secretarial role

Proficient in using Google Suite

Proficient in using videography tools to record decisions during invitation

Familiarity with calendar management tools for scheduling appointments

Strong organizational skills with the ability to prioritize tasks effectively

Experience with proofreading documents for accuracy and clarity

Exceptional written and verbal communication skills

Knowledge of event planning processes is a plus

Maintain confidentiality with all office information

Flexibility and dependability

Experience in an administrative assistant role

Social media ability is preferred, but not required

Ability to effectively handle budgets and expenses

Experience in refining and developing processes

Strong attention to detail to ensure accuracy in all tasks performed

Excellent phone etiquette with the ability to handle a wide variety of inquiries professionally